When does the 30-minute clock start for the Notifications objective?
In an actual spill, the 30-minute clock would start as soon as the spill is discovered; so, for a drill or exercise, the 30-minute clock starts as soon as the scenario has been briefed. The call to the qualified individual (QI) is included in that 30-minute window.
When documenting regulatory notifications can we simply write "see attached notification form" on our ICS 201 page 2?
No, all required notifications need to be documented on the actual ICS 201 page 2 to be eligible for credit.
When notifying the QI, if they are on-site, do you still need to call them?
Yes, an actual telephonic notification needs to be made to the QI and documented on the ICS 201 page 2 to be eligible for credit.
If OSRO and SMT phone numbers are incorrect in the contingency plan, will credit for the Notifications objective be withheld?
No, incorrect OSRO and SMT phone numbers will not negatively affect credit eligibility. The Notifications objective only requires all notifications to be successfully initiated within the 30-minute time frame and documented on the ICS 201 page 2. However, if contact information is incorrect, OSPR's expectation is that information would be updated prior to the subsequent exercise, as described in subsection (l)(4).
Do text messages or emails count as "telephonic notifications" to activate a spill management team (SMT)?
No, an actual telephonic notification means that a phone call needs to be made to at least one member of the SMT and then that person can make further notifications using text messages or emails.This telephonic notification requirement is consistent with the contingency plan regulations.
Do all exercise players, including contractors and agency participants, need to be represented on the ICS 201 page 3, ICS 203, or ICS 207?
Yes and no. Response personnel from all participating organizations and agencies must be incorporated on the organization chart (ICS 201 page 3 or ICS 207) to achieve the objective requirements and have the ICS form be in compliance with subsection (k)(2). If there are more exercise participants than fit on a single organization chart, then all the participants necessary to complete the ICS form in its entirety must be included.
What are some examples of emerging concerns?
Discussing emerging concerns is an opportunity to have a conversation about pertinent, real-world issues that could impact a spill response. Some examples of emerging concerns are COVID-19, security issues, concerns related to the unhoused population, potential flooding, or active construction near the incident.
For a Tier I exercise, the ICS 208 must be approved by Unified Command (UC); however, for a Tier II exercise, the ICS 208 just needs to be submitted for UC approval. Is submission of the ICS 208 to UC sufficient for the relevant objective credit?
For a Tier I exercise, the ICS 208 must be submitted to and approved by the UC. For a Tier II exercise, the ICS 208 must be submitted to the UC for their approval, but does not need to be approved to be eligible for credit.
How can I get the contact information for the local Certified Unified Program Agency (CUPA) appropriate for my exercise scenario?
Local CUPAs can be identified by utilizing the Unified Program Regulator Directory.
If a contingency plan covers all three regions of the state, do we need to list all regional air quality management districts and regional water quality control boards for the whole state?
No, the objective requirements is to identify and document other relevant public health agencies, so you only need to identify and document those agencies that are relevant to the exercise scenario.
If a plan holder identifies an inaccurate contact from the local Area Contingency Plan (ACP), does that count as a Liaison failure? How will the ACP leads get notified?
Testing contact information in an ACP will not lead to the Liaison Officer objective being ineligible for credit. If a plan holder identifies a wrong number in an ACP and makes the drill coordinator aware of it, then the drill coordinator will reach out to the OSPR ACP Coordinator to make an update.
Is there a minimum number of actual stakeholder calls tat need to be made in order to be eligible for credit for the Liaison Officer objective?
No, but while there is not a minimum number of calls that need to be made in order to be eligible for credit for the Liaison Officer objective, all the types of stakeholders specified in the objective verbiage need to be identified, documented, and contact initiated in some way. This should be treated as an opportunity to truth phone numbers in a low stress environment.
When facilitating an operational planning cycle meeting, does the agenda in the Incident Management Handbook (IMH) need to be addressed in the exact order it is written in?
Per the objective requirements, meetings need to be facilitated following the agendas described in the IMH. For further clarification, reach out to your regional drill coordinator. Regional drill coordinator names and contact information can be found on D&E's website and the first page of the online drill calendar.
What ICS form is recommended for an incident status summary?
An ICS 209-OS (NOAA rev. 06/00) is a commonly utilized incident status summary and satisfies the regulatory requirements as long as it's completed in its entirety
Is an electronic situation status display acceptable or does it need to be a physical situation status display?
An electronic situation status display may be used if all the forms and information required by the regulations is easily accessible to all response personnel and drill coordinators.
What ICS form is recommended for a sign-in sheet?
An ICS 211p-OS (NOAA rev. 06/00) is a commonly utilized sign-in sheet and satisfies the regulatory requirements, as long as it's completed in its entirety and both email addresses and phone numbers are provided as contact information.
Can a plan holder use an Excel spreadsheet instead of the specified ICS 201 page 4 to display resources on the situation status display?
No, the ICS 201 page 4 specified in the regulations must be utilized to be eligible for credit. In addition to utilizing that form, the plan holder may also maintain an Excel sheet to track resources, if preferred.
Can trajectories be requested through a contractor?
Yes, but there must be a process for response personnel to request those trajectories before they are disseminated. The process to request trajectories should be documented as evidence that the trajectory request process was utilized.
Is there anything specific that needs to be included on trajectories that are inland versus marine?
No, OSPR expects the relevant trajectories to be developed with consideration to the current and forecasted weather, tides, and currents (where tides and currents are applicable) for time frames that are appropriate for the scenario.
Is there a minimum internet bandwidth expected? If internet is slow, do we fail the objective?
No, there is no minimum bandwidth expected, but the wireless internet provided must be sufficient to meet the objective requirements of being, "accessible by all response personnel and can support all response activities at the incident command post" to be eligible for credit.